Important Dates

January 14, 2026 5:30pm – Field Trip Informational Meeting

Have questions about the field trip? Please join us in the Meadows Cafeteria on Wednesday, January 7th at 5:30pm to learn details about the trip and to get your questions answered. There will be an additional meeting for those who are interested in volunteer opportunities afterwards.

January 16, 2026 – Student Commitment and Chaperone Interest Forms Due

Your student’s science teacher has emailed each 6th grade student’s parent or guardian the Student Commitment Form and Chaperone Interest Form. Please complete the Student Commitment Form (and Chaperone Interest Form if interested in chaperoning the trip) by no later than Friday, January 16, 2026. You can find the Student Commitment Form here and Chaperone Interest Form here.

January 23, 2026 – All Forms Due

Your student’s science teacher has emailed each 6th grade student’s parent or guardian the forms that are required to attend the field trip. Please print out and complete attachments D-J. Printed forms will also be available in the Meadows Front Office. Attachment K is completed online and does not require a hard copy to be turned in. You can find digital copies of the required forms here. Be sure to fill out ALL questions/blanks on the forms. If your student does not take medications, you must indicate “N/A” and sign the medical form. Hard copies of Forms D-J must be completed and returned to your student’s science teacher no later than January 23, 2025.

January 23, 2026 – First Payment Due

First payment of $135 is due by January 23rd. If you prefer you may pay the entire amount of $270 by this date. 

To make your payment online, you must go through PowerSchool. Below are detailed instructions:

How to pay online for the field trip:

1. Go to PowerSchool parent portal and log in

2. Click on “Purchases and Payments” in the menu on the left

3. Click on your student’s name. Then click Pay Fines/Fees

4. Make a checkmark in the item(s) you’d like to pay. Then click the blue Pay Selected Fines/Fees button

5. Check out using your card information & Click “Submit Payment”

6. We will run a report on our end, but we suggest that you print out your receipt AND e-mail the receipt to yourself as back-up

7. A receipt will be sent to your email.

Payments may also be paid by credit card in the office. If you have questions about payments, please contact the front office at 602-664-7601 or send and email cgoodfarb@madisoned.org

If you’d like to apply for a scholarship, please reach out to Cynthia Bradley (cbradley@madisoned.org), Becki Williams (bwilliams@madisoned.org), or Christine Goodfarb (cgoodfarb@madisoned.org) in the Meadows Front Office.

February 20, 2026 – Final Payment Due

Final payment due. Please follow the above payment instructions.

April 15, 2026 5:30 – Mandatory Parent / Guardian Meeting

The Parent / Guardian meeting is mandatory for all students who will be attending the 6th Grade field trip. Details about the trip, including daily schedule, student expectations, lodging information, transportation information, and more will be discussed. Questions can also be asked at this time.

*A mandatory chaperone meeting will take place immediately after the parent / guardian meeting.

April 28th, 2026 4:00 – 6:00 pm – Luggage and Medication Drop-Off

All student/chaperone luggage and medication will be dropped off with a volunteer in the correct designated area.

Please follow these instructions when preparing the luggage and medications:

• All student and chaperone luggage must be clearly labeled on the outside of the luggage with the student/chaperone’s name and first period teacher.

• Place ALL student prescription medication in a resealable ziplock bag labeled with the student’s name and first period teacher. Medication must be in the original bottle with the student’s name and directions listed. Please make arrangements with Nurse Crystal (cmacleod@madisoned.org) to have your student’s medication transferred to field trip personnel if you intend for your student to bring on the trip the medication already in Nurse Crystal’s possession at school. 

Go here to view the packing list.

April 29, 2026 – Departure Date

Students arrive at school as usual and go to their 1st period class for check-in. Do not send school backpacks. Send students with a brown bag packed lunch (no items requiring refrigeration – must be able to throw away all contents following the meal), and a reusable water bottle. Students have the option to bring a small backpack to carry their water. Please make sure all items are clearly labeled.

May 1st, 2026 – Return Date

Buses will return to Meadows at approximately 2 pm. Please make the necessary arrangements for your student to be picked up at Madison Meadows. All luggage must be picked up at this time as well. Students are not allowed to ride the bus with their luggage, walk or bike home.

Help Make This Trip a Success

Here are a few options:

1. Donate. Help fund a scholarship for a student in need. Student scholarships ensure that financial limitations do not prohibit any student from participating. If you are able to fund a full or partial scholarship ✅Go to Powerschool to help fund a scholarship. You can also donate directly to PTM to help cover additional costs. Your business can also sponsor the trip. Donate a minimum of $270 and your business or family name will appear on the field trip t-shirt. Business donations can also be made through PTM. 

2. Volunteer. A variety of volunteer opportunities are available. From helping collect and organize snacks to helping fundraise and more. Contact our field trip committee chairs Claudine Wessel claudine.wessel@gmail.com  and Kathleen Lewis at kathleenannelewis@gmail.comptm.org. 

3. Chaperones. Want a chance to be in on the fun and spend time with your child? Apply to be a chaperone for the trip! Complete this form to apply. Applying does not guarantee that you will be chosen to chaperone.