General Information
We are excited to support Meadows’ second annual 6th grade overnight field trip. Meadows’ 6th graders will spend 1.5 days in Flagstaff, Arizona on May 15, 2024 through May 16, 2024. On the way to Flagstaff, students will have the experience of attending Bearizona Wildlife Park. While in Flagstaff, students will engage in educational programming at Lowell’s Observatory. In partnership with Meadows’ science teachers, Lowell Observatory staff will lead students through lessons including viewing the nighttime sky, learning about discoveries made at Lowell’s Observatory, and expanding on their knowledge of matter, energy, the solar system and the universe. This year students will be staying overnight at Super 8 hotel in Flagstaff. The cost for this field trip is $170 per student.
Help Make This Trip a Success
In order to make this field trip a success, we need help from the Meadows community. Here’s how you can help:
- Donate. Help fund a scholarship for a student in need. Student scholarships ensure that financial limitations do not prohibit any student from participating. If you are able to fund a full or partial scholarship Go to Powerschool to help fund a scholarship. You can also donate directly to PTM to help us cover additional costs. Your business can also sponsor the trip. Donate a minimum of $250 and your business logo will appear on the field trip t-shirt. Business donations can also be made through PTM.
- Volunteer. From helping to collect and organize snacks and water to helping us fundraise, we need you! Contact our field trip committee chairs Marina Bilgin ([email protected]) and Nastosha Roberts ([email protected]) to volunteer.
- Chaperone. We need chaperones for the trip! Complete this form to apply as a chaperone. Applying does not guarantee that you will be chosen to chaperone.
Important Dates
February 16, 2024 – Field Trip Commitment and Chaperone Interest Forms Due
Your student’s science teacher has emailed each 6th grade student’s parent or guardian the Field Trip Commitment Form and Chaperone Interest Form. Please complete the Field Trip Commitment Form (and Chaperone Interest Form if interested in chaperoning the trip) by no later than February 16, 2024. You can find the Field Trip Commitment Form here and Chaperone Interest Form here.
February 6, 2024 5:30pm – 6:30pm – Field Trip Informational Meeting
Have questions about the field trip? Please join us in the Meadows Cafeteria on February 6 from 5:00 – 6:00 pm to learn more details about the trip and to get your questions answered.
February 16, 2024 – First Payment Due
First payment of $85 is due by February 16. You may pay the entire amount of $170 by this date if you wish. To make your payment online, you must go through PowerSchool. Here are more detailed instructions:
- Go to PowerSchool parent portal and log in
- Click on “Purchases and Payments” in the menu on the left
- Click on your student’s name. Then click Pay Fines/Fees. You should see a fee for “6th Grade Field Trip Fee.”
- Enter the amount you’d like to pay in the 6th Grade Field Trip Fee category. If you’d like to donate money toward the field trip scholarship fund, via Powerschool as well. Then click the blue Buy button. The fee will be added to your Cart at this time.
- Click the Check Out button in the top right corner to be taken to your cart.
- Once in your cart, you can complete the checkout process by entering your credit or debit card information & clicking on the Submit Payment button.
- You should receive an emailed copy of your receipt upon payment. Forward a copy of your payment receipt to your student’s science teacher and Maria in the front office ([email protected]). Include your student’s name in the subject line of your email. (We will run a payment report on our end, but we suggest you do this as a back-up.)
Payments may also be made in person by credit card or check in the Meadows front office. If you have questions about payments, please contact the front office at (602) 664-7600 or email [email protected].
If you’d like to apply for a scholarship, please reach out to Maria Rowell ([email protected]) in the Meadows Front Office or Becki Williams ([email protected]), the school’s Social Worker.
February 16, 2024 – Forms Due
Your student’s science teacher has emailed each 6th grade student’s parent or guardian the packet of forms required to be completed. Please print out attachments D-J and complete the hard copies of the forms. If you need the forms printed for you, please go to the Meadows Front Office to request a copy. Attachment K is completed online and does not require a hard copy to be turned in. You can find digital copies of the required forms here. Be sure to fill out ALL questions/blanks on the forms. If your student does not take medications, you must indicate “N/A” and sign the medical form. Hard copies of Forms D-J must be completed and returned to your student’s science teacher by no later than February 16, 2024.
March 22, 2024 – Final Payment Due
Final payment due. Please follow the above payment instructions.
May 2, 2024 6:00pm – 7:00pm – Mandatory Parent / Guardian Meeting
The Parent / Guardian meeting is mandatory for all students who will attend the 6th Grade trip. Details about the trip, including daily schedule, student expectations, lodging information, transportation information, and more will be discussed and questions will be answered.
A mandatory chaperone meeting will take place immediately after the parent / guardian meeting.
May 14, 2024 – Luggage and Medication Drop-Off
Bring all student and chaperone luggage marked with the student/chaperone name and first period teacher marked on the outside of the luggage.
May 15, 2024 – Departure Date
Students arrive at school as usual and head to their 1st period class for check-in. Do not send backpacks. Send students with a brown bag packed lunch (no items requiring refrigeration – must be able to throw away all contents following the meal).
Please follow these instructions when preparing the luggage:
- All student and chaperone luggage must be labeled on the outside with the student/chaperone’s name and first period teacher.
- The bag must be labeled on the outside with the student/chaperone’s name and first period teacher.
- Place ALL student prescription medication in a resealable ziplock bag labeled with the student’s name and first period teacher. Medication must be in the original bottle with the student’s name and directions listed. Please make arrangements with Nurse Crystal ([email protected]) to have your student’s medication transferred to field trip personnel if you intend for your student to bring on the trip the medication already in Nurse Crystal’s possession at school.
Be sure to check the luggage in with a volunteer when you drop it off. Go here to view the packing list.
May 16, 2024
Buses will return to Meadows at approximately 4 pm. Please make the necessary arrangements for your student to be picked up at Madison Meadows. All luggage must be picked up at this time as well. Students are not allowed to walk or bike home.